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<a href="/news/5-tips-for-preventing-office-data-loss" title="5 Tips for Preventing Office Data Loss">5 Tips for Preventing Office Data Loss</a>
Posted on: 09 Oct 2014 

Posted By: IT Wiser

5 Tips for Preventing Office Data Loss


Data loss, and the role ITWiser’s Cloud Web Security and Cloud Online Backup play in safeguarding your business, is a topic we talk about often in our posts, and for good reason. Of all companies that suffer major data loss, 72% fold within two years. Despite this, 7% of companies have no disaster recovery plan in place and, thus, no way of effectively dealing with data loss should it occur. Whether you are migrating from local email to Outlook or simply leaving Facebook, the safety of your sensitive information should always be of primary concern.

To help you in protecting your data in the event of power outages, natural disaster, fire, theft, or human error, here are five essential tips.

1. Keep Backups

There is no predicting when data loss might occur, so your best bet to ensure your business survives it is to have up-to-date backups. Whether your files are stored locally or in the cloud, you should make sure that you have Cloud Online Backup. This solution provides military-grade encryption for uploads and regularly scans data for updates to ensure your critical information is stored in global datacentres – free from the impact of office disasters.

2. Use Anti-Virus

Viruses such as malware pry on unsuspecting users by disguising themselves as seemingly legitimate links or websites and encouraging downloads to infect computers. Once installed, malware can steal data and passwords or even take full control of a system. Using an anti-virus programme such as Cloud Web Security will provide proactive protection against viruses for office computer users on and off the network. Whether you use Windows, Mac, or Linux PCs, this solution is essential.

3. Use Genuine Software

More than half of small business have either bought or downloaded illegal software, and of those, 41% believe their data was stolen and used in identity theft. Whether obtained knowingly or accidentally, illegal software is a major, and clearly dangerous, problem. Only ever purchase software from genuine sources, and have it installed by experts.

4. Install Surge Protectors

Surge protectors are designed to protect against power outages and electrical surges during storms. Installing them around the office is vital in avoiding system downtime.

5. Be Vigilant in Your Surroundings

Be wary of how you use your computer. Avoid leaving accounts open when you are not at the computer and save documents regularly. Using public Wi-Fi to login to personal accounts can be risky and should only be done if you completely trust your surroundings.

The potential of data loss is an issue faced by businesses every day. Using these tips will go a long way to helping prevent it.

To find out more about the benefits of Cloud Web Security and Cloud Online Backup, contact ITWiser today. 

The Register